Features

Everything an event needs, in one place.

Guest management, logistics, communication and reporting — from the first invite to the final check-in.

01Guest experience

A guest portal they’ll actually use.

Every guest gets a personal, mobile-friendly hub — in their own language — from the first invite to the final check-in.

  • Self-service RSVPs, details and live updates in one place.
  • Itineraries personalized to each guest’s invited events.
  • A portal in English, Hindi, Telugu and eight more languages.
  • QR check-in clears arrivals before a queue can form.
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apnievent.com/guest

Welcome, Priya

Horizon Summit · 3 days

ENESहिं
RSVP confirmed Check-in pass

Your itinerary

Thu 6:00 PMWelcome reception
Fri 9:00 AMOpening sessions
Fri 7:30 PMGala dinner
Sat 11:00 AMFarewell brunch
192 of 248 RSVP’d
02Communication

Every conversation, one inbox.

Reach guests on the channels they already use, with an AI assistant covering the questions you’ve answered a hundred times.

  • WhatsApp, email and announcements from a single hub.
  • The AI assistant answers routine questions in seconds, around the clock.
  • Anything uncertain escalates to your team with full context.
  • Broadcast updates to everyone, or exactly one group.
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apnievent.com/communication
WhatsApp Email Announcements
Is there parking at the venue?
Yes! Valet is available at the main gate from 9 AM. 🚗 Answered by AI assistant
Can I bring a +1 to the reception?
Type a reply…Send

Escalates to staff when AI isn’t sure

Routine questions answered instantly
03Logistics

Seating, travel and stays — handled.

The parts that usually take a war room: tables, taxis and hotel blocks, each computed per guest.

  • Drag-and-drop seating that auto-assigns by group.
  • Taxi groups with pickup windows and shared-cost splits.
  • Hotel room blocks, roommate grouping and cost sharing.
  • Conflicts flagged before they become day-of problems.
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apnievent.com/seating

Seating

T2T3T4T5T7T8T9T10T12

11 of 12 tables assigned

Transport

Airport · 2:30 PM

Cab A · 4 guests · cost split

Rooms

Grand Palms · Room 214

Priya + Anika · per-night split

11 of 12 tables assigned
04Insights

Know where the event stands.

Live numbers replace the “where are we on RSVPs?” meeting — and the stakeholder report is already done.

  • Live check-in tracking, hour by hour.
  • RSVP capture rate and outstanding invites at a glance.
  • Breakdowns by guest category and event.
  • Reports you can hand straight to a client.
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apnievent.com/overview
G

248

Guests

R

192

RSVP’d

C

64

Checked in

Check-ins by hour

RSVP capture rate

VIP92%
Family78%
Friends63%
Live · updated hourly

And more

Everything else your event needs.

Guest marketplace

Guests lend and borrow outfits, accessories and rides, coordinating one-to-one — a lifesaver for dress-code events.

Vendor directory

Find and book caterers, photographers and decorators from the vendor marketplace.

Tasks & teams

Assign work and give staff role-based access to exactly what they need.

Security built in

Role-based access and per-event data isolation keep sensitive data with the right people.

See it on your next event.

Create an event free and explore every feature.

Get started freeRequest a demo