Organizers & planners

Built for the people who run the program.

Heads of events, executive assistants, agency planners. Summits, offsites and weddings, planned end-to-end — without a setup project, an IT team or a training week.

Create your eventRequest a demo

Horizon Leadership Summit

Lisbon · Sep 9–11 · 12 sessions

Guest RSVP progress84%

Travel

41 arrivals coordinated

Seating

14 tables arranged

Vendors

7 confirmed · 1 pending

Stays

3 room blocks held

Program timeline

Welcome receptionMon · 6:30 PM
Opening keynoteTue · 9:00 AM
Gala dinnerTue · 7:30 PM
Live · updated hourly

How it starts

Up and running in three steps.

01

Create your event

Dates, venues and sessions, set in minutes.

02

Import your guests

Bring your list; invitations go out from the platform.

03

Run the day

RSVPs, check-ins, logistics and messaging — one screen.

01Vendors & contracts

Every vendor, from proposal to signed contract.

Source from the vendor directory, compare proposals, and send contracts — each booking carries its own documents and payment trail.

  • Proposals, contracts and invoices attached to each booking.
  • Status at a glance: proposed, sent, signed, paid.
  • A reviewed directory of caterers, AV, decor and more.
See the vendor marketplace
apnievent.com/vendors

Vendor bookings

Send contract

Crestline Catering

Catering

Contract signed

Northlight AV

AV & staging

Contract sent

Meridian Decor

Decor

Proposal received

Invoices and receipts attach to each booking

3 vendors · 1 signature pending
02Budget

The budget reconciles itself.

Approved spend and additional costs roll up from uploaded invoices and receipts — by vendor, by function, in real time.

  • Approved versus additional spend, always current.
  • Every receipt tied to a vendor and an event.
  • A clean number to give finance at any moment.
See reporting
apnievent.com/budget

Approved

$52,450

Additional

$4,180

Spend by vendor

Catering$24,500
Venue & AV$18,200
Decor$9,750

Reconciled from uploaded invoices & receipts

$52,450 approved · $4,180 additional
03Communication

One inbox for the whole program.

WhatsApp, email and announcements from a single screen — with an AI assistant covering the questions your team has answered a hundred times.

  • Broadcasts to everyone, or exactly one cohort.
  • Routine questions answered in seconds, around the clock.
  • Escalations reach your team with full context.
See communication tools
apnievent.com/communication
WhatsApp Email Announcements
Is there parking at the venue?
Yes! Valet is available at the main gate from 9 AM. 🚗 Answered by AI assistant
Can I bring a +1 to the reception?
Type a reply…Send

Escalates to staff when AI isn’t sure

Routine questions answered instantly

One source of truth

Guests, agendas, seating, travel and rooms in a single workspace.

Reach everyone

WhatsApp, email and announcements, with an AI assistant for the FAQs.

Know your numbers

Live check-in and RSVP reporting you can hand to stakeholders.

Working in minutes

No setup project, no training — import a guest list and go.

Scales with you

From a 20-guest board dinner to a 5,000-guest conference.

Role-based access

Staff see exactly what they need — nothing more.

Planning events for clients?

Create an organizer account and manage every client event from one login. Invite teammates and assign per-event roles — planner, announcer, travel, accommodation, staff — so each person sees only their part.

  • Manage multiple events from one login.
  • Invite and control your team’s access per event.
  • White-glove logistics for destination weddings.

Start planning your next event.

Free to start. No training required.

Get started freeRequest a demo